Appointed by the Governor with Senate advice and consent, the Secretary of Budget and Management supervises the Department. The Secretary also is the Governor's principal adviser in fiscal matters. In addition, the Secretary prepares the Department's portion of the agenda for Board of Public Works meetings (Code State Finance and Procurement Article, secs. 3-201 through 3-206).
The Secretary chairs the State Employees' Health Insurance Advisory Council and is a member of the Governor's Executive Council; the Governor's Subcabinet for Children, Youth, and Families; the Smart Growth and Neighborhood Conservation Subcabinet; and the Board of Revenue Estimates. The Secretary also serves on the Governor's Council on Adolescent Pregnancy; the Asbestos Oversight Committee; the Board of Directors, Assistive Technology Guaranteed Loan Fund; the Capital Debt Affordability Committee; the Commission on Correctional Standards; the Commission on Education Finance, Equity, and Excellence; the State Information Technology Board; the State Labor Relations Board; the Interdepartmental Advisory Committee for Minority Affairs; the Procurement Advisory Council; and the Board of Trustees of the State Retirement and Pension System.
The Division of Finance and Administration oversees internal fiscal operations of the Department, verifies budget requests and amendments, and maintains a master control file of State employee positions. Annually, the Division prints the Maryland State Budget (known as the State Budget Book) as proposed by the Governor to the General Assembly, and the Fiscal Digest. It also prepares the Statewide Cost Allocation Plan that is filed with the federal government to obtain reimbursements for the cost of indirect State services that benefit federally funded programs (Code 1957, Art. 19, secs. 43-46; State Finance and Procurement Article, secs. 3-201 through 3-206, 7-101 through 7-121).
CENTRAL COLLECTION UNIT
In 1973, the Central Collection Unit was created (Chapter 355, Acts of 1973). The Unit is responsible for the collection of delinquent accounts owed to the State. If an initial collection attempt is unsuccessful, a State agency refers unsettled debts to the Unit. Such debts may be student loans, tuition, and fees; public assistance and food stamp overpayments; restitution for damage to State property; workmen's compensation premiums; reimbursement for institutional care; and payment for goods and services provided by the State. They do not include delinquent accounts collected by other agencies, such as taxes, child support, unemployment insurance contributions and overpayments, or court costs (Code State Finance and Procurement Article, secs. 3-301 through 3-305).
The Division of Policy Analysis began in 1976 as the Division of Management Analysis and Audits and reorganized under its present name in 1996. The Division conducts management studies, performance audits, and program analyses of State agencies and programs. It oversees the Council on Management and Productivity, the State Fleet Management Office, the State Travel Management Office, and the Procurement Unit. In addition, the Division provides technical assistance to State agencies in management, planning, program evaluation, and systems development (Code State Finance and Procurement Article, secs. 3-501 through 3-503, 7-101 through 7-121).
From the business community, nonprofit organizations, government entities, and the public, the Council seeks innovative ways for the State to use its resources efficiently. The Council evaluates the structure and management of State government and recommends public-private alternatives for the administration of State programs and for the management and ownership of State real property assets. The Council also examines government contracting policies and procedures. Council subcommittees review the operations of individual agencies and recommend improvements.
The Council has twenty-five members. Thirteen are appointed by the Governor who names the chair. Two are named by the Chief Judge of the Court of Appeals, five by the Senate President, and five by the House Speaker. Authorization for the Council continues until June 30, 2002 (Code State Government Article, secs. 9-1801 through 9-1812).
In 1996, the Office of Budget Analysis originated from two divisions: Fiscal Planning and Budget Analysis. The divisions merged to form the Office of Budget. The Office organized under its present name in July 1996.
The Office helps the Secretary of Budget and Management draft an annual State operating budget for the Governor's consideration. To help prepare the draft, the Office evaluates requests for appropriations from all operating units of State government. Professional analysts evaluate budget requests, historical data, and other information about State agencies under their review and make recommendations regarding agency budgets.
Financial, revenue and fiscal matters that affect the current budget of State government, including budget amendments and projected budgetary requirements, are reviewed by the Office. To detect any duplication or overlap of work, duties, or functions, the Office examines the administration, organization, staffing, duties, and responsibilities of State agencies.
Laws and regulations that ensure economical and efficient use of State funds, personnel, equipment (including State-owned motor vehicles), and other resources are enforced by the Office. In addition, the Office studies economic conditions, trends, and indicators, and analyzes their impact on Maryland; prepares forecasts of revenues and expenditures, State debt, and aid to local governments; and conducts fiscal research (Code State Finance and Procurement Article, secs. 3-201 through 3-503, 7-101 through 7-404).
The Office of Capital Budgeting started within the Department of State Planning. In 1989, responsibilities for capital budgeting transferred to the Division of Capital Programs in the Department of Budget and Fiscal Planning (Chapter 540, Acts of 1989). Renamed the Division of Capital Budgeting in 1990, the Division became the Division of Capital Budget under the Office of Budget in 1996. Later that year, the Division reorganized as the Office of Capital Budget and, in 1997, under its present name.
The Governor's Annual Capital Budget is prepared by the Office. The Capital Budget includes State-owned construction projects and numerous grant and loan programs. The Office also develops the Five-Year Capital Improvements Program. For State-owned construction projects, the Office reviews facility programs and must approve them before design can begin. Department of Transportation projects, however, are not reviewed by the Office. For all capital projects, the Office inspects sites, holds hearings, and prepares testimony for the General Assembly.
The Office provides technical assistance to State agencies in preparing master plans, and studies the feasibility and need for certain State facilities. The Office also coordinates the purchase of all capital equipment for State agencies (Code State Finance and Procurement Article, secs. 3-601 through 3-611).
Functions of the Office of Information Technology began in 1993 when certain responsibilities for information technology were assigned to the Department of Budget and Fiscal Planning (Chapter 120, Acts of 1993). The Office of Information Technology formed within the Department of Budget and Management in 1996 (Code State Finance and Procurement Article, secs. 3-401 through 3-405).
In 1997, the Department was authorized to establish a telecommunication and computer network in Maryland (Chapter 722, Acts of 1997). The network is accessible through direct connection and through local intra-LATA (local access and transport areas) telecommunications to State and local governments and public and private educational institutions in Maryland (Code State Finance and Procurement Article, sec. 3-705).
The Office of Information Technology plans the coordinated use of information technology to further State objectives. It also manages the Information Technology Investment Fund.
Appointed by the Governor, the Chief of Information Technology heads the Office (Code State Finance and Procurement Article, sec. 3-410).
Under the Office are the State's Year-2000 project and program management, and three divisions: Application Systems Management; Planning, Policy, and Standards; and Telecommunications. The Office is assisted by the State Information Technology Board.
The Board consists of thirty-four members. Fifteen members are appointed to three-year terms by the Governor with Senate advice and consent. The Senate President and House Speaker each appoint two members and the Chief Judge of the Court of Appeals appoints one. Fourteen serve ex officio. The Governor names the chair (Code State Finance and Procurement Article, secs. 3-406 through 3-411).
PROGRAM MANAGEMENT OFFICE
MARYLAND YEAR-2000 PROJECT MANAGEMENT
Formed in June 1999, Application Systems Management oversees Financial Management Information Systems.
FINANCIAL MANAGEMENT INFORMATION SYSTEMS
This division is responsible for computer applications that manage the system of State government purchasing, accounting, payroll, personnel, and budgeting.
Planning, Policy, and Standards started as Information Technology in 1993. At that time, first the Governor and then the General Assembly established the position of Chief of Information Technology to develop policies, procedures, and standards for statewide information technology (Executive Order 01.01.1993.06; Chapter 120, Acts of 1993). Within the Office of Information Technology, the division reformed as Planning, Standards, and Technical Assistance in 1996 and received its current name in 1999.
To assure Maryland's preeminence in information technology, Planning, Policy, and Standards prepares and updates a statewide Master Plan of Information Technology.
Telecommunications formed as the Telecommunications Division in the Department of General Services. The Division became the Office of Telecommunications Management in 1986, when the General Assembly expanded Department responsibilities for telecommunications management to provide guidelines and central direction to all State agencies in the procurement, use, and maintenance of communication systems. The Office reorganized as Telecommunications in 1990. It joined the Department of Budget and Management in 1996 under the Office of Information Technology.
Voice, video, wireless, data and other electronic communication services, including MARCOM (an integrated digital State communications network), are coordinated by Telecommunications (Code State Finance and Procurement Article, secs. 4-901 through 4-904).
Under Telecommunications are five units: Administrative and Financial Services; Enterprise Networking Services; Technical Support Services; Telecommunications Access of Maryland; and Wireless Support Services.
ADMINISTRATIVE & FINANCIAL SERVICES
ENTERPRISE NETWORKING SERVICES
TECHNICAL SUPPORT SERVICES
TELECOMMUNICATIONS ACCESS OF MARYLAND
Telecommunications Access of Maryland started in 1988 as the Telecommunications for Disabled Individuals Program within the Department of Human Resources. In 1990, the federal Americans with Disabilities Act required all states to have a telecommunications relay system operating by July 1993. In 1991, Maryland's Program was renamed and transferred to the Department of General Services (Chapter 598, Acts of 1991). In 1996, it moved to the Department of Budget and Management.
The Maryland Relay Service was initiated by Telecommunications Access of Maryland in December 1991 to convey dual-party telephone messages for persons with disabilities. The Service enables a deaf person to communicate via a telecommunications device with an intermediary party who then verbally relays the message to a third party. For State residents who are deaf or have impaired hearing, speech, vision, or mobility, the Service makes telephone use possible 24 hours per day, seven days per week.
The Board's twelve members are appointed by the Governor who names the chair. Members serve three-year terms (Code 1957, Art. 41, secs. 6-501 through 6-507).
WIRELESS SUPPORT SERVICES
Wireless Support Services began within the Department of General Services as Radio Services, became Wireless Communication Services in 1994, and transferred to the Department of Budget and Management in 1996. It adopted its present name in 1997. Wireless Support Services promotes compatibility between radio systems; evaluates and promotes the sharing of resources, where appropriate; and procures wireless systems, including radio, microwave, cellular phone and paging systems. The office also advises State agencies on planning, acquisition, and operation of radio systems; and provides radio frequency coordination assistance to State and local government.
The Office of Personnel Services and Benefits was created as the Office of Human Resources in 1996 when functions of the former Department of Personnel transferred to the Department of Budget and Management. The Office was renamed the Office of Personnel Services and Benefits on June 1, 1998.
The Office administers State personnel policies and health benefit programs. It is responsible for the Employee Development and Training Institute, and seven main divisions: Employee Benefits; Employee Relations; Management and Labor Services; Medical Services; Personnel Consulting; Recruitment and Examination; and Salary Administration and Position Classification. The Office is aided by the Clerical Workers Career Advancement Task Force, the State Labor Relations Board; the Governor's Quality Council, and the Telework Steering Committee.
The Task Force charge was to identify what clerical and secretarial positions of the Executive Branch would benefit from skills enhancement and training. The Task Force also was to examine impediments to career advancement; devise innovative training to enhance skills and enable employees to advance in their careers; and consider the feasibility of enrolling employees in college courses.
On January 1, 1998, the Task Force submitted a report to the House Appropriations Committee. The Task Force continues to develop recommendations and plans to monitor their implementation.
STATE LABOR RELATIONS BOARD
The Board consists of five members. Four are appointed to six-year terms by the Governor with Senate advice and consent. One serves ex officio (Code State Personnel and Pensions Article, secs. 3-101 through 3-601).
TELEWORK STEERING COMMITTEE
Authorization for the Committee continues through September 30, 2001.
Functions of the Employee Benefits Division were administered first by the Fiscal Management Division of the Department of Personnel. In 1990, they were assumed by that department's Employee Benefits Division. In 1994, the State Employee and Retiree Health and Welfare Benefits Program transferred from the Department of Personnel to the Department of Budget and Fiscal Planning (Chapter 107, Acts of 1994). Formerly under the Deputy Secretary, the Division was placed under the Office of Human Resources (now Personnel Services and Benefits) in 1996.
The Division provides benefits coverage for State employees, retirees, and their dependents to protect them from financial loss and to provide for health care expenses. Employee Benefits supervises Employee Benefits and Medical Services, and is aided by the State Employees' Health Insurance Advisory Council.
The Council consists of eighteen members. Seventeen are appointed to two-year terms by the Governor. The Secretary of Budget and Management serves ex officio. The Governor names the chair (Code State Personnel and Pensions Article, secs. 2-505 through 2-506).
The Employee Development and Training Institute began in 1995 as the Employee Development Division in the Department of Personnel. As the Employee Development and Training Division, it transferred to the Department of Budget and Management in 1996. Shortly thereafter, the Division reorganized as the Employee Development and Training Institute.
The Institute is responsible for the Employee Development Center, Club Maryland, the Incentive and Innovative Idea Awards Program, the Service Awards Program, and the Quality Improvement Program. The Institute also coordinates the training and employee awards program and the State Quality Initiative (Code State Personnel and Pensions Article, secs. 10-101 through 10-404).
Continuous Quality Improvement helps management assess customer service levels and then redirect efforts towards a higher level of service that meets and exceeds the customer's requirements and expectations. Involving all managers and employees, it strives for continuous improvement achieved through teamwork. Continuous Quality Improvement is coordinated by the Department through the Governor's Quality Council.
On the Council, each State agency is represented by its quality improvement coordinator.
CENTER FOR CONTINUOUS QUALITY IMPROVEMENT
The Center for Continuous Quality Improvement began as Employee Development and Training, organized as Work Force Quality in 1992, and assumed its current name in 1997. This office oversees the Employee Development Center and coordinates the State Quality Initiative. It also custom designs training programs and provides consultant services to federal, State and local government agencies, and nonprofit organizations. The Director coordinates training and employee awards programs statewide.
The Employee Relations Division was created in 1969 as the Employee Assistance Program and assigned to the Department of Personnel in 1970. In accordance with the Executive Order on Fair Employment Practice, the Program reorganized in June 1995 as the Employee Services Division. Under its present name, it transferred to the Department of Budget and Management in 1996.
Under the Office of Personnel Services and Benefits, the Division administers the Employee Assistance Program and the Employee Leave Bank. It monitors, investigates, and mediates all grievances, complaints, and equal economic opportunity matters of State employees.
So that State agencies may participate in the State Telework Program, the Division develops policy and arranges training.
All legislation potentially affecting State employees is monitored by the Division. Also, the Division drafts legislation pertaining to personnel matters and provides fiscal analysis, policy analysis, and testimony to legislative committees.
The Division is responsible for maintaining the State Personnel Policy Manual, developing and revising personnel regulations, and preparing and overseeing the budget for the Office of Personnel Services and Benefits.
The position of Medical Director was established in 1937. Functions of the office organized as the Medical Services Division in 1995. Formerly under the Department of Personnel, the Medical Services Division moved to the Department of Budget and Management in 1996.
The Division determines if State employees or applicants for State employment are employable in terms of their health. The Division also oversees the Department's Drug-Testing Program.
Duties of the Recruitment and Examination Division date to 1920 when the Merit System first was established for employees of State government. By 1947, the Examination Division formed. It was renamed the Recruitment and Examination Division by 1977. From the Department of Personnel, it moved in 1996 to the Department of Budget and Management where it was placed under the Office of Human Resources (now Personnel Services and Benefits).
The Division recruits, tests, and certifies candidates as eligible for employment in classified positions within State government. Information about Maryland State employment opportunities and applications may be obtained by calling the Division. Personnel specialists also are available for employment counseling at Division offices (Code State Personnel and Pensions Article, secs. 4-201 through 4-307).
Vacancies in classified positions are advertised on the Internet (http://dop.state.md.us/nowopen.html), in the newspapers, and in bulletins sent to State agencies. They also are listed with the Maryland Job Service, Division of Employment and Training, Department of Labor, Licensing, and Regulation.
The Salary Administration and Position Classification Division began in 1947 as the Classification Division. In 1953, it reorganized as the Classification and Compensation Division. By 1977, the Division was renamed the Salary Administration and Position Classification Division. By 1981, it was divided into two units: the Salary and Benefits Division, and the Position Classification Division. Since 1985, it has borne its present name. In 1996, it moved to the Department of Budget and Management under the Office of Human Resources (now Personnel Services and Benefits).
The Division determines the classification for all State employee positions under the jurisdiction of the Secretary of Budget and Management. The Division analyzes individual positions and systematically maintains the classification plan. The Division also maintains the State Salary Plan. In addition, the Division recommends emergency salary actions and develops salary and benefits data and costs for pay recommendations (Code State Personnel and Pensions Article, secs. 6-101 through 6-404).
DIVISION OF FINANCE & ADMINISTRATION
45 Calvert St.
Annapolis, MD 21401 - 1907
300 West Preston St., Room 500
Baltimore, MD 21201 - 2365
DIVISION OF POLICY ANALYSIS
45 Calvert St.
Annapolis, MD 21401 - 1907
COUNCIL ON MANAGEMENT & PRODUCTIVITY
The Council on Management and Productivity formed as the Governor's Council on Management and Productivity: A Public-Private Enterprise, established by the Governor in May 1995 (Executive Orders 01.01.1995.12/ 23). The Council reorganized in 1996 under its present name within the Department of Budget and Management (Chapter 171, Acts of 1996).
OFFICE OF BUDGET ANALYSIS
45 Calvert St.
Annapolis, MD 21401 - 1907
OFFICE OF CAPITAL BUDGETING
301 West Preston St., Room 1209
Baltimore, MD 21201 - 2365
OFFICE OF INFORMATION TECHNOLOGY
45 Calvert St.
Annapolis, MD 21401 - 1907
STATE INFORMATION TECHNOLOGY BOARD
The Governor created the State Information Technology Board in 1993 (Executive Order 01.01.1993.06). The following year it was established by statute (Chapter 493, Acts of 1994). The Board advises the Chief of Information Technology on the Master Plan of Information Technology and such other matters as the Chief may request. In 1999, the Board was further mandated to study and make recommendations concerning Internet-based acts, including commerce, transgressions against user privacy, crime, and uses in the health care industry (Chapter 656, Acts of 1999).
In 1997, the Program Management Office began as the Maryland Year-2000 Program Management Office formed to organize and coordinate State work that ensures computer systems and process control systems are Year-2000 compliant. The Office maintains a fast-track procurement process for State agencies to obtain technical resources, and prioritized needs for Year-2000 conversion statewide. It also allocated funding; established standards, procedures, and time frames; provided training; certified State systems as Year-2000 compliant; and maintained an information clearinghouse.
Since 1997, the Maryland Year-2000 Project Management Officer has overseen the work of private companies that have contracted with the State to do its Year-2000 preparations. The Project Management Officer facilitates and coordinates the relationship between those private vendors and State agencies.
APPLICATION SYSTEMS MANAGEMENT
45 Calvert St.
Annapolis, MD 21401 - 1907
Financial Management Information Systems (FMIS) organized in 1991 to create a new, high-technology, administrative management system for State government. In 1996, it was placed under the Office of Information Technology.
PLANNING, POLICY, & STANDARDS
45 Calvert St.
Annapolis, MD 21401 - 1907
TELECOMMUNICATIONS
301 West Preston St., Suite 1304
Baltimore, MD 21201 - 2365
Administrative and Financial Services reviews, approves, and processes vendor invoices for telecommunication equipment, systems, and services. It manages and operates systems that charge using agencies their proportionate share of the costs to install, maintain, and operate common user telecommunication equipment, systems, and services. The State of Maryland Telephone Directory also is produced by this office for State agencies.
Enterprise Networking Services began as Network and Technical Services and received its present name in 1996. For data, imaging, video and voice-related services, Enterprise Networking Services provides design and technical support to Telecommunications, and State agencies. This unit tries to match the appropriate technology with agency applications for best performance at lowest cost.
Technical Support Services originated as Voice and Customer Services and received its present name in 1997. Between State agencies and vendors, it coordinates the installation, management, and operation of telecommunication equipment and systems for voice applications. The office provides technical advice and consultation services to State and local governments.
300 West Preston St.
Baltimore, MD 21201 - 2308
GOVERNOR'S ADVISORY BOARD FOR TELECOMMUNICATIONS RELAY
The Governor's Advisory Board for Telecommunications Relay formed in 1987 as the Telecommunications for Disabled Individuals Board within the Department of Human Resources (Chapter 525, Acts of 1987). Reorganized under its present name, the Board transferred to the Department of General Services in 1991 (Chapter 598, Acts of 1991). The Board joined the Department of Budget and Management in 1996. In consultation with the Board, the Department of Budget and Management maintains the Maryland Relay Service.
301 West Preston St., Room 1304
Baltimore, MD 21201 - 2365
OFFICE OF PERSONNEL SERVICES & BENEFITS
301 West Preston St., Room 609
Baltimore, MD 21201 - 2365
CLERICAL WORKERS CAREER ADVANCEMENT TASK FORCE
In 1997, the Department of Budget and Management started the Clerical Workers Career Advancement Task Force with representation from the Maryland Higher Education Commission, the University System of Maryland, area community colleges, and the American Federation of State, County, and Municipal Employees (AFSCME).
The State Labor Relations Board was created within the Department of Budget and Management in 1999 (Chapter 298, Acts of 1999). The Board resolves disputes arising from the interpretation of contracts negotiated between the State and the elected exclusive representatives of State employees.
In 1999, the Telework Steering Committee began its work (Chapter 466, Acts of 1999). The Committee assists the Secretary of Budget and Management in establishing telework programs in all executive branch agencies. It also is to gauge the potential number of teleworkers in the executive branch; determine the cost effectiveness of teleworking; and, for agency managers, develop a list of teleworking benefits.
EMPLOYEE BENEFITS DIVISION
301 West Preston St., Room 509
Baltimore, MD 21201 - 2395
STATE EMPLOYEES' HEALTH INSURANCE ADVISORY COUNCIL
In 1985, the State Employees' Health Insurance Advisory Council was created (Chapter 217, Acts of 1985). The Council advises the Secretary of Budget and Management on implementation, maintenance, negotiations, and administration of the State Employees' Health Insurance Program. The Council also advises the Secretary on the procedure for soliciting bids from health care providers for a contract under the Program; the types of providers contracted to provide health care benefits; and the amounts of those benefits.
EMPLOYEE DEVELOPMENT & TRAINING INSTITUTE
300 West Preston St., Room 308
Baltimore, MD 21201 - 2395
GOVERNOR'S QUALITY COUNCIL
The Governor's Quality Council organized in 1992 as the State Quality Council (Executive Order 01.01.1992.15). It reorganized under its present name in October 1995 (Executive Order 01.01.1995.26). The Council was formed to make State government efficient and cost-effective by establishing total quality processes (also known as continuous quality improvement).
300 West Preston St.
Baltimore, MD 21201
EMPLOYEE RELATIONS DIVISION
301 West Preston St., Room 608
Baltimore, MD 21201 - 2395
MANAGEMENT & LABOR SERVICES DIVISION
The Management and Labor Services Division formed within the Office of Personnel Services and Benefits in 1999. The Division assists State agencies with implementing and interpreting memorandums of understanding negotiated for their employees through the collective bargaining process.
MEDICAL SERVICES DIVISION
301 West Preston St., Room M10
Baltimore, MD 21201 - 2365
PERSONNEL CONSULTING DIVISION
Within the Office of Personnel Services and Benefits, the Personnel Consulting Division was created in 2000. The Division helps small State agencies implement personnel reform by analyzing their classified and unclassified positions, organizations, work methods, programs, and operations. The Division also assists State agencies in using other programs, such as the Transit Plus Program (access to public transportation through use of State Employee Identification Program); Retirees to Work; college-level internships; and Career Connections (mentoring for high school students). Moreover, the Division aids in the development and installation of the Personnel Benefits Information System (PBIS).
RECRUITMENT & EXAMINATION DIVISION
300 West Preston St., Room 307
Baltimore, MD 21201 - 2365
SALARY ADMINISTRATION & POSITION CLASSIFICATION DIVISION
301 West Preston St., Room 603
Baltimore, MD 21201 - 2365
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e-mail: mdmanual@mdarchives.state.md.us