DEPARTMENT OF BUDGET & MANAGEMENT


OFFICE OF SECRETARY

45 Calvert St.
Annapolis, MD 21401 - 1907

Appointed by the Governor with Senate advice and consent, the Secretary of Budget and Management supervises the Department. The Secretary also is the Governor's principal adviser in fiscal matters. In addition, the Secretary prepares the Department's portion of the agenda for Board of Public Works meetings (Code State Finance and Procurement Article, secs. 3-201 through 3-206).

The Secretary chairs the State Employees' Health Insurance Advisory Council and is a member of the Governor's Executive Council; the Governor's Subcabinet for Children, Youth, and Families; the Smart Growth and Neighborhood Conservation Subcabinet; and the Board of Revenue Estimates. The Secretary also serves on the Governor's Council on Adolescent Pregnancy; the Asbestos Oversight Committee; the Board of Directors, Assistive Technology Guaranteed Loan Fund; the Capital Debt Affordability Committee; the Commission on Correctional Standards; the Commission on Education Finance, Equity, and Excellence; the State Information Technology Board; the State Labor Relations Board; the Interdepartmental Advisory Committee for Minority Affairs; the Procurement Advisory Council; and the Board of Trustees of the State Retirement and Pension System.

DIVISION OF FINANCE & ADMINISTRATION

45 Calvert St.
Annapolis, MD 21401 - 1907

The Division of Finance and Administration oversees internal fiscal operations of the Department, verifies budget requests and amendments, and maintains a master control file of State employee positions. Annually, the Division prints the Maryland State Budget (known as the State Budget Book) as proposed by the Governor to the General Assembly, and the Fiscal Digest. It also prepares the Statewide Cost Allocation Plan that is filed with the federal government to obtain reimbursements for the cost of indirect State services that benefit federally funded programs (Code 1957, Art. 19, secs. 43-46; State Finance and Procurement Article, secs. 3-201 through 3-206, 7-101 through 7-121).

CENTRAL COLLECTION UNIT
300 West Preston St., Room 500
Baltimore, MD 21201 - 2365

In 1973, the Central Collection Unit was created (Chapter 355, Acts of 1973). The Unit is responsible for the collection of delinquent accounts owed to the State. If an initial collection attempt is unsuccessful, a State agency refers unsettled debts to the Unit. Such debts may be student loans, tuition, and fees; public assistance and food stamp overpayments; restitution for damage to State property; workmen's compensation premiums; reimbursement for institutional care; and payment for goods and services provided by the State. They do not include delinquent accounts collected by other agencies, such as taxes, child support, unemployment insurance contributions and overpayments, or court costs (Code State Finance and Procurement Article, secs. 3-301 through 3-305).

DIVISION OF POLICY ANALYSIS

45 Calvert St.
Annapolis, MD 21401 - 1907

The Division of Policy Analysis began in 1976 as the Division of Management Analysis and Audits and reorganized under its present name in 1996. The Division conducts management studies, performance audits, and program analyses of State agencies and programs. It oversees the Council on Management and Productivity, the State Fleet Management Office, the State Travel Management Office, and the Procurement Unit. In addition, the Division provides technical assistance to State agencies in management, planning, program evaluation, and systems development (Code State Finance and Procurement Article, secs. 3-501 through 3-503, 7-101 through 7-121).


OFFICE OF BUDGET ANALYSIS

45 Calvert St.
Annapolis, MD 21401 - 1907

In 1996, the Office of Budget Analysis originated from two divisions: Fiscal Planning and Budget Analysis. The divisions merged to form the Office of Budget. The Office organized under its present name in July 1996.

The Office helps the Secretary of Budget and Management draft an annual State operating budget for the Governor's consideration. To help prepare the draft, the Office evaluates requests for appropriations from all operating units of State government. Professional analysts evaluate budget requests, historical data, and other information about State agencies under their review and make recommendations regarding agency budgets.

Financial, revenue and fiscal matters that affect the current budget of State government, including budget amendments and projected budgetary requirements, are reviewed by the Office. To detect any duplication or overlap of work, duties, or functions, the Office examines the administration, organization, staffing, duties, and responsibilities of State agencies.

Laws and regulations that ensure economical and efficient use of State funds, personnel, equipment (including State-owned motor vehicles), and other resources are enforced by the Office. In addition, the Office studies economic conditions, trends, and indicators, and analyzes their impact on Maryland; prepares forecasts of revenues and expenditures, State debt, and aid to local governments; and conducts fiscal research (Code State Finance and Procurement Article, secs. 3-201 through 3-503, 7-101 through 7-404).


OFFICE OF CAPITAL BUDGETING

301 West Preston St., Room 1209
Baltimore, MD 21201 - 2365

The Office of Capital Budgeting started within the Department of State Planning. In 1989, responsibilities for capital budgeting transferred to the Division of Capital Programs in the Department of Budget and Fiscal Planning (Chapter 540, Acts of 1989). Renamed the Division of Capital Budgeting in 1990, the Division became the Division of Capital Budget under the Office of Budget in 1996. Later that year, the Division reorganized as the Office of Capital Budget and, in 1997, under its present name.

The Governor's Annual Capital Budget is prepared by the Office. The Capital Budget includes State-owned construction projects and numerous grant and loan programs. The Office also develops the Five-Year Capital Improvements Program. For State-owned construction projects, the Office reviews facility programs and must approve them before design can begin. Department of Transportation projects, however, are not reviewed by the Office. For all capital projects, the Office inspects sites, holds hearings, and prepares testimony for the General Assembly.

The Office provides technical assistance to State agencies in preparing master plans, and studies the feasibility and need for certain State facilities. The Office also coordinates the purchase of all capital equipment for State agencies (Code State Finance and Procurement Article, secs. 3-601 through 3-611).


OFFICE OF INFORMATION TECHNOLOGY

45 Calvert St.
Annapolis, MD 21401 - 1907

Functions of the Office of Information Technology began in 1993 when certain responsibilities for information technology were assigned to the Department of Budget and Fiscal Planning (Chapter 120, Acts of 1993). The Office of Information Technology formed within the Department of Budget and Management in 1996 (Code State Finance and Procurement Article, secs. 3-401 through 3-405).

In 1997, the Department was authorized to establish a telecommunication and computer network in Maryland (Chapter 722, Acts of 1997). The network is accessible through direct connection and through local intra-LATA (local access and transport areas) telecommunications to State and local governments and public and private educational institutions in Maryland (Code State Finance and Procurement Article, sec. 3-705).

The Office of Information Technology plans the coordinated use of information technology to further State objectives. It also manages the Information Technology Investment Fund.

Appointed by the Governor, the Chief of Information Technology heads the Office (Code State Finance and Procurement Article, sec. 3-410).

Under the Office are the State's Year-2000 project and program management, and three divisions: Application Systems Management; Planning, Policy, and Standards; and Telecommunications. The Office is assisted by the State Information Technology Board.

PROGRAM MANAGEMENT OFFICE
In 1997, the Program Management Office began as the Maryland Year-2000 Program Management Office formed to organize and coordinate State work that ensures computer systems and process control systems are Year-2000 compliant. The Office maintains a fast-track procurement process for State agencies to obtain technical resources, and prioritized needs for Year-2000 conversion statewide. It also allocated funding; established standards, procedures, and time frames; provided training; certified State systems as Year-2000 compliant; and maintained an information clearinghouse.

MARYLAND YEAR-2000 PROJECT MANAGEMENT
Since 1997, the Maryland Year-2000 Project Management Officer has overseen the work of private companies that have contracted with the State to do its Year-2000 preparations. The Project Management Officer facilitates and coordinates the relationship between those private vendors and State agencies.

APPLICATION SYSTEMS MANAGEMENT

45 Calvert St.
Annapolis, MD 21401 - 1907

Formed in June 1999, Application Systems Management oversees Financial Management Information Systems.

FINANCIAL MANAGEMENT INFORMATION SYSTEMS
Financial Management Information Systems (FMIS) organized in 1991 to create a new, high-technology, administrative management system for State government. In 1996, it was placed under the Office of Information Technology.

This division is responsible for computer applications that manage the system of State government purchasing, accounting, payroll, personnel, and budgeting.

PLANNING, POLICY, & STANDARDS

45 Calvert St.
Annapolis, MD 21401 - 1907

Planning, Policy, and Standards started as Information Technology in 1993. At that time, first the Governor and then the General Assembly established the position of Chief of Information Technology to develop policies, procedures, and standards for statewide information technology (Executive Order 01.01.1993.06; Chapter 120, Acts of 1993). Within the Office of Information Technology, the division reformed as Planning, Standards, and Technical Assistance in 1996 and received its current name in 1999.

To assure Maryland's preeminence in information technology, Planning, Policy, and Standards prepares and updates a statewide Master Plan of Information Technology.

TELECOMMUNICATIONS

301 West Preston St., Suite 1304
Baltimore, MD 21201 - 2365

Telecommunications formed as the Telecommunications Division in the Department of General Services. The Division became the Office of Telecommunications Management in 1986, when the General Assembly expanded Department responsibilities for telecommunications management to provide guidelines and central direction to all State agencies in the procurement, use, and maintenance of communication systems. The Office reorganized as Telecommunications in 1990. It joined the Department of Budget and Management in 1996 under the Office of Information Technology.

Voice, video, wireless, data and other electronic communication services, including MARCOM (an integrated digital State communications network), are coordinated by Telecommunications (Code State Finance and Procurement Article, secs. 4-901 through 4-904).

Under Telecommunications are five units: Administrative and Financial Services; Enterprise Networking Services; Technical Support Services; Telecommunications Access of Maryland; and Wireless Support Services.

ADMINISTRATIVE & FINANCIAL SERVICES
Administrative and Financial Services reviews, approves, and processes vendor invoices for telecommunication equipment, systems, and services. It manages and operates systems that charge using agencies their proportionate share of the costs to install, maintain, and operate common user telecommunication equipment, systems, and services. The State of Maryland Telephone Directory also is produced by this office for State agencies.

ENTERPRISE NETWORKING SERVICES
Enterprise Networking Services began as Network and Technical Services and received its present name in 1996. For data, imaging, video and voice-related services, Enterprise Networking Services provides design and technical support to Telecommunications, and State agencies. This unit tries to match the appropriate technology with agency applications for best performance at lowest cost.

TECHNICAL SUPPORT SERVICES
Technical Support Services originated as Voice and Customer Services and received its present name in 1997. Between State agencies and vendors, it coordinates the installation, management, and operation of telecommunication equipment and systems for voice applications. The office provides technical advice and consultation services to State and local governments.

TELECOMMUNICATIONS ACCESS OF MARYLAND
300 West Preston St.
Baltimore, MD 21201 - 2308

Telecommunications Access of Maryland started in 1988 as the Telecommunications for Disabled Individuals Program within the Department of Human Resources. In 1990, the federal Americans with Disabilities Act required all states to have a telecommunications relay system operating by July 1993. In 1991, Maryland's Program was renamed and transferred to the Department of General Services (Chapter 598, Acts of 1991). In 1996, it moved to the Department of Budget and Management.

The Maryland Relay Service was initiated by Telecommunications Access of Maryland in December 1991 to convey dual-party telephone messages for persons with disabilities. The Service enables a deaf person to communicate via a telecommunications device with an intermediary party who then verbally relays the message to a third party. For State residents who are deaf or have impaired hearing, speech, vision, or mobility, the Service makes telephone use possible 24 hours per day, seven days per week.

WIRELESS SUPPORT SERVICES
301 West Preston St., Room 1304
Baltimore, MD 21201 - 2365

Wireless Support Services began within the Department of General Services as Radio Services, became Wireless Communication Services in 1994, and transferred to the Department of Budget and Management in 1996. It adopted its present name in 1997. Wireless Support Services promotes compatibility between radio systems; evaluates and promotes the sharing of resources, where appropriate; and procures wireless systems, including radio, microwave, cellular phone and paging systems. The office also advises State agencies on planning, acquisition, and operation of radio systems; and provides radio frequency coordination assistance to State and local government.


OFFICE OF PERSONNEL SERVICES & BENEFITS

301 West Preston St., Room 609
Baltimore, MD 21201 - 2365

The Office of Personnel Services and Benefits was created as the Office of Human Resources in 1996 when functions of the former Department of Personnel transferred to the Department of Budget and Management. The Office was renamed the Office of Personnel Services and Benefits on June 1, 1998.

The Office administers State personnel policies and health benefit programs. It is responsible for the Employee Development and Training Institute, and seven main divisions: Employee Benefits; Employee Relations; Management and Labor Services; Medical Services; Personnel Consulting; Recruitment and Examination; and Salary Administration and Position Classification. The Office is aided by the Clerical Workers Career Advancement Task Force, the State Labor Relations Board; the Governor's Quality Council, and the Telework Steering Committee.

EMPLOYEE BENEFITS DIVISION

301 West Preston St., Room 509
Baltimore, MD 21201 - 2395

Functions of the Employee Benefits Division were administered first by the Fiscal Management Division of the Department of Personnel. In 1990, they were assumed by that department's Employee Benefits Division. In 1994, the State Employee and Retiree Health and Welfare Benefits Program transferred from the Department of Personnel to the Department of Budget and Fiscal Planning (Chapter 107, Acts of 1994). Formerly under the Deputy Secretary, the Division was placed under the Office of Human Resources (now Personnel Services and Benefits) in 1996.

The Division provides benefits coverage for State employees, retirees, and their dependents to protect them from financial loss and to provide for health care expenses. Employee Benefits supervises Employee Benefits and Medical Services, and is aided by the State Employees' Health Insurance Advisory Council.

EMPLOYEE DEVELOPMENT & TRAINING INSTITUTE

300 West Preston St., Room 308
Baltimore, MD 21201 - 2395

The Employee Development and Training Institute began in 1995 as the Employee Development Division in the Department of Personnel. As the Employee Development and Training Division, it transferred to the Department of Budget and Management in 1996. Shortly thereafter, the Division reorganized as the Employee Development and Training Institute.

The Institute is responsible for the Employee Development Center, Club Maryland, the Incentive and Innovative Idea Awards Program, the Service Awards Program, and the Quality Improvement Program. The Institute also coordinates the training and employee awards program and the State Quality Initiative (Code State Personnel and Pensions Article, secs. 10-101 through 10-404).

CENTER FOR CONTINUOUS QUALITY IMPROVEMENT
300 West Preston St.
Baltimore, MD 21201

The Center for Continuous Quality Improvement began as Employee Development and Training, organized as Work Force Quality in 1992, and assumed its current name in 1997. This office oversees the Employee Development Center and coordinates the State Quality Initiative. It also custom designs training programs and provides consultant services to federal, State and local government agencies, and nonprofit organizations. The Director coordinates training and employee awards programs statewide.

EMPLOYEE RELATIONS DIVISION

301 West Preston St., Room 608
Baltimore, MD 21201 - 2395

The Employee Relations Division was created in 1969 as the Employee Assistance Program and assigned to the Department of Personnel in 1970. In accordance with the Executive Order on Fair Employment Practice, the Program reorganized in June 1995 as the Employee Services Division. Under its present name, it transferred to the Department of Budget and Management in 1996.

Under the Office of Personnel Services and Benefits, the Division administers the Employee Assistance Program and the Employee Leave Bank. It monitors, investigates, and mediates all grievances, complaints, and equal economic opportunity matters of State employees.

MANAGEMENT & LABOR SERVICES DIVISION

The Management and Labor Services Division formed within the Office of Personnel Services and Benefits in 1999. The Division assists State agencies with implementing and interpreting memorandums of understanding negotiated for their employees through the collective bargaining process.

So that State agencies may participate in the State Telework Program, the Division develops policy and arranges training.

All legislation potentially affecting State employees is monitored by the Division. Also, the Division drafts legislation pertaining to personnel matters and provides fiscal analysis, policy analysis, and testimony to legislative committees.

The Division is responsible for maintaining the State Personnel Policy Manual, developing and revising personnel regulations, and preparing and overseeing the budget for the Office of Personnel Services and Benefits.

MEDICAL SERVICES DIVISION

301 West Preston St., Room M10
Baltimore, MD 21201 - 2365

The position of Medical Director was established in 1937. Functions of the office organized as the Medical Services Division in 1995. Formerly under the Department of Personnel, the Medical Services Division moved to the Department of Budget and Management in 1996.

The Division determines if State employees or applicants for State employment are employable in terms of their health. The Division also oversees the Department's Drug-Testing Program.

PERSONNEL CONSULTING DIVISION

Within the Office of Personnel Services and Benefits, the Personnel Consulting Division was created in 2000. The Division helps small State agencies implement personnel reform by analyzing their classified and unclassified positions, organizations, work methods, programs, and operations. The Division also assists State agencies in using other programs, such as the Transit Plus Program (access to public transportation through use of State Employee Identification Program); Retirees to Work; college-level internships; and Career Connections (mentoring for high school students). Moreover, the Division aids in the development and installation of the Personnel Benefits Information System (PBIS).

RECRUITMENT & EXAMINATION DIVISION

300 West Preston St., Room 307
Baltimore, MD 21201 - 2365

Duties of the Recruitment and Examination Division date to 1920 when the Merit System first was established for employees of State government. By 1947, the Examination Division formed. It was renamed the Recruitment and Examination Division by 1977. From the Department of Personnel, it moved in 1996 to the Department of Budget and Management where it was placed under the Office of Human Resources (now Personnel Services and Benefits).

The Division recruits, tests, and certifies candidates as eligible for employment in classified positions within State government. Information about Maryland State employment opportunities and applications may be obtained by calling the Division. Personnel specialists also are available for employment counseling at Division offices (Code State Personnel and Pensions Article, secs. 4-201 through 4-307).

Vacancies in classified positions are advertised on the Internet (http://dop.state.md.us/nowopen.html), in the newspapers, and in bulletins sent to State agencies. They also are listed with the Maryland Job Service, Division of Employment and Training, Department of Labor, Licensing, and Regulation.

SALARY ADMINISTRATION & POSITION CLASSIFICATION DIVISION

301 West Preston St., Room 603
Baltimore, MD 21201 - 2365

The Salary Administration and Position Classification Division began in 1947 as the Classification Division. In 1953, it reorganized as the Classification and Compensation Division. By 1977, the Division was renamed the Salary Administration and Position Classification Division. By 1981, it was divided into two units: the Salary and Benefits Division, and the Position Classification Division. Since 1985, it has borne its present name. In 1996, it moved to the Department of Budget and Management under the Office of Human Resources (now Personnel Services and Benefits).

The Division determines the classification for all State employee positions under the jurisdiction of the Secretary of Budget and Management. The Division analyzes individual positions and systematically maintains the classification plan. The Division also maintains the State Salary Plan. In addition, the Division recommends emergency salary actions and develops salary and benefits data and costs for pay recommendations (Code State Personnel and Pensions Article, secs. 6-101 through 6-404).

Maryland Constitutional Offices & Agencies
Maryland Departments
Maryland Independent Agencies
Maryland Executive Commissions, Committees, Task Forces, & Advisory Boards
Maryland at a Glance


Maryland Manual On-Line

Search the Manual
e-mail: mdmanual@mdarchives.state.md.us

 Maryland Manual On-Line, 2000

July 18, 2000   
Note: In this past edition of Maryland Manual, some links are to external sites.  View the current Manual


[ Archives' Home Page  ||  All About Maryland  ||  Maryland Manual On-Line  ||  Reference & Research
||  Search the Archives   ||  Education & Outreach  ||  Archives of Maryland Online ]

Governor     General Assembly    Judiciary     Maryland.Gov

Copyright July 18, 2000 Maryland State Archives